Regular Meeting

That the minutes of the November 24, 2021 meeting be adopted as circulated.

That all items under the Consent Agenda be received and filed for information purposes.

That Council receive and adopt the following Human Resource Policies, effective December 15, 2021:  Human Rights Policy; and  Position Classification Policy.

That Council authorize the transfer of funds to or from the Working Capital Reserves to alleviate an actual surplus or deficit from the 2021 operational budget.

That Council authorize the following Cemetery Improvement Grants for the purpose of stone refurbishment and repair for 2022: Waterdown Cemetery - $5,000 Dixon Cemetery - $5,000 Further, that Council instructs that the stone restoration and repair be coordinated by the Township in conjunction with the cemetery operators. And further, that Council authorize a one-time Cemetery Improvement Grant in the amount of $5,000 for the purpose of fence replacement and/or repair in 2022 to the Pleasant Valley Cemetery.

That Council adopt the updated Multi-Year Accessibility Plan for the Township of South Stormont subject to any modifications requested by the SDG Accessibility Committee.

Whereas By-law No. 2021-092, authorizes seasonal closure of specified sidewalks; And whereas a request has been received to provide winter maintenance of the sidewalk on the south side of Hoople Street and the west side of Wales Drive leading to an outdoor rink; And whereas Council adopted a Winter Level of Service Policy on November 24, 2021 where “safe roadway and sidewalk conditions” are established as objectives. Now therefore be it resolved that Council instructs that a by-law be prepared to remove the described sidewalk from seasonal closure and further, that winter maintenance commence for the 2021/2022 season, based on the Township’s Winter Level of Service and Ontario Regulation 239/02, Minimum Maintenance Standards for Municipal Highways.

Be it resolved that Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for South Stormont Buildings Asset Management Plan; Be it therefore resolved that the Township of South Stormont commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:  Developing Buildings Asset Management Plan including but not limited to: o Provide a detailed inventory of facilities and their components o Assess physical condition and rate facilities and their components o Forecast capital renewal costs of Assets including anticipated remaining life and recommended lifecycles o Estimate current replacement value of each Asset, broken into componentized listings o Propose a methodology to evaluate risk following the principles of ISO 31000 Be it further resolved that the Township of South Stormont commits $55,685 from its budget toward the costs of this initiative.

That By-law No. 2021-096, being a by-law to set the 2022 general operating and capital budget for corporate purposes, excluding water and wastewater utilities budgets, be read and passed in open Council, signed and sealed this 15th day of December, 2021.

That By-law No. 2021-097, being a by-law to Amend By-law No. 2016-107, appointing Municipal Law Enforcement Officer(s) for the enforcement of the Township’s current parking by-law, be read and passed in open Council, signed and sealed this 15th day of December, 2021.

That By-law No. 2021-098, being a by-law to appoint a Municipal Law Enforcement Officer, be read and passed in open Council, signed and sealed this 15th day of December, 2021.

That By-law No. 2021-099 to repeal By-law No. 2009-028 and to establish and regulate a Fire Department, be read and passed in open Council, signed and sealed this 15th day of December, 2021.

That By-law No. 2021-100, being a by-law to amend By-law No. 2016-20, to prohibit and regulate public nuisance, be read and passed in open Council, signed and sealed this 15th day of December, 2021.

That By-law No. 2021-101, being a by-law to appoint a Deputy Chief Building Official and Property Standards Officer, be read and passed in open Council, signed and sealed this 15th day of December, 2021.

That Council, as provided in Section 239 (2) of the Municipal Act, 2001 move into a closed meeting at 5:58 PM to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality, the security of the property of the municipality and advice that is subject to solicitor-client privilege; specifically: Trillium Road Landfill, and to address a matter pertaining to litigation or potential litigation and advice that is subject to solicitor-client privilege; specifically: Kraft Heinz.

That Council rise from the closed meeting at 6:24 PM and report.

That the recommendations contained in the Confidential Report concerning the Trillium Road Landfill be adopted and that the verbal update concerning Kraft Heinz be received for information.

That By-law No. 2021-102 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed this 15th day of December, 2021.

That Council adjourn this meeting at 6:25 PM and return to the call of the chair.