Regular Meeting

That the minutes of the November 25, December 1 and 9, 2020 meetings be adopted as circulated.

That all items under the Consent Items section of the Agenda be received and filed for information purposes.

That Council receive and accept the final report for the Service Delivery Review from WSCS Consulting, and thank the consultants for their services; and Further direct the CAO to provide a report on priorities, implementation and costs at the January 13, 2021 regular meeting.

That a per diem rate of $200 per day be paid to members of Council for virtual conference/seminar attendance in 2020 and 2021, and further that staff be directed to draft a revised Council Reimbursement Policy including this provision for Council's consideration.

That Council authorize the transfer of funds to or from the Working Capital Reserves to alleviate an actual surplus or deficit from the 2020 operational budget.

That the Township of South Stormont enter into a contract with DocuPet Pet Licensing Services to assist in administering the Township’s Pet Licensing program; and further that the 2021 pet licensing program be suspended for 4 months to allow staff the time to implement a new pet licensing system; and further that the Director of Corporate Services be authorized to execute the necessary documents.

That Council defer consideration of absorbing operational costs for the Ingleside Medical Clinic pending additional financial information.

That Council direct that the annual costs for snow plowing and grass cutting for the Ingleside Medical Centre not be invoiced to the St. Lawrence Medical Clinic for 2020 and 2021; and That the costs for 2020 be absorbed and the costs for 2021 be included in the 2021 budget.

That the cost and number of votes for the Manning Road sewer line extension project be based on 13 connections debentured over a period of either 10, 20 or 30 years; And further, that staff proceed to develop a comprehensive Water and Sewer Connection and/or Extension Policy.

That Council instructs staff to proceed with procedures outlined in the Disposal/ Sale of Land and Closure and Sale of Unopened Road Policies as they relate to the proposals for purchase of sections of Catherine and Lepage Streets; And further, that Council concurs with the following: That the property described as a Catherine Street on Plan 193, approximately 0.6 acres in size, and the portion of Lepage Street in front of Lots 9, 10, 11, Plan 267, approximately 0.4 acres in size, be declared surplus. That the property described as Lot A, Plan 193, be declared surplus and that due to the nature of the potential sale, an appraisal is not required; And furthermore, that the required notice be given of Council’s intention to consider the necessary by-law(s).

That Council declare the parcel described as the undeveloped lane and one foot reserve between 35 and 37 Spruce Street Ingleside, surplus to the needs of the Municipality; and further, that due to the small size and nature of the sale, an appraisal is not required; and further, that notice is hereby given of Council’s intention to sell the parcel for $750 per acre; and further that staff are instructed to prepare the necessary by- law.

That Council instructs staff to proceed with procedures outlined the Disposal/ Sale of Land and Closure and Sale of Unopened Road Policies as they relate to the proposals for purchase of sections of Willy Allan Road and adjacent lands; And further, that Council concurs with the following: That the property described as Parts 2, 3, 9, 10, 11, 13 and 14, on Reference Plan 52R-8333, geographic Township of Cornwall be declared surplus and transferred to the adjacent owner for a nominal amount; and That the property described as Parts 4 and 5, on Reference Plan 52R-8333, geographic Township of Cornwall, be declared surplus and offered for sale through a real estate agent; And furthermore, that the required notice be given of Council’s intention to consider the necessary by-law(s).

That Council instructs staff to proceed with the procedures outlined in the Permanently Close and Sell an Unopened Road Allowance Policy as it relates to a proposal for the purchase of a section of Bruce Street; And further, that Council concurs with the following; That a section of the unopened road allowance located along Bruce Street consisting of approximately 6,200 sq m and/or (1.53 acre)+/- , described as a 66’ section of road allowance located between Part of the West ½ of Lot 11, Concession 4; Being Part 1 on RP 52R-4440 and Part 2 on 52R-5285 (west limit) and Lots 19 to 28 on Registered Plan 268 (east limit), be declared surplus; And furthermore, that the required notice be given of Council’s intention to consider the necessary by-law(s).

That Council accept the proposal from MDB Insight to develop and deliver on a community strategic planning process beginning in January 2021 at a cost of $38,126, plus applicable taxes; and That the CAO be directed to execute the necessary documents.

That By-Law No. 2020-094, being a by-law to designate a part of a roadway as a community safety zone, be read and passed in open Council, signed and sealed this 16th day of December, 2020.

That By-law No. 2020-095 being a by-law to reduce the speed limit on Otto Road and Delaney Road, be read and passed in open council, signed and sealed this 16th day of December, 2020.

That By-law No. 2020-096, being a by-law to authorize an agreement for information technology services for water and wastewater operation, be read and passed in open Council, signed and sealed this 16th day of December, 2020.

That By-law No. 2020-097 being a by-law to delegate authority to approve and modify plans, drawings and execute agreements under Section 41 of the Planning Act for the approval of a Site Plan Agreement with Wills Realco Inc, be read and passed in open Council, signed and sealed this 16th day of December, 2020.

That Council, as provided in Section 239 (2) of the Municipal Act, 2001 move into a closed meeting at 6:27 PM to address a matter pertaining to the security of the property of the municipality and proposed or pending acquisition or disposition of land; specifically: Municipal Property.

That Council move out of this closed meeting at 7:33 PM.

That By-law No. 2020-098 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed this 16th day of December, 2020.

That Council adjourn this meeting at 7:34 PM and return to the call of the chair.