Regular Meeting

That the minutes of the November 29, 30 and December 7 (x2), 2022 meetings be adopted as circulated.

That all items under the Consent Agenda be received and filed for information purposes.

That Council authorize the tendering of the road project to extend 45th Parallel Drive in advance of the 2023 budget process; and further That the use of Reserves for the construction work necessary to extend 45th Parallel Drive is authorized, and further That upon finalization of sale of property the Reserves be paid back, plus applicable interest.

Whereas Council adopted a Vacation Policy on October 28, 2020; And whereas due to software upgrades and improvements in administration processes it is necessary to amend the accrual process within the Vacation Policy. Now therefore be it resolved that Council adopts the revised Vacation Policy, dated December 14, 2022, updating from a 10- month accrual process to a 12- month accrual process.

That Council approves, effective 2023, to provide Directors a total of 70 hours Management Time in Lieu to offset the requirement for additional hours worked; Further, that staff be instructed to include such provision in the anticipated Hours of Work and Overtime Policy.

Whereas By-law No. 2017-024 appoints Volunteer Appreciation Committee members and adopts Terms of Reference for the 2018-2022 term of Council; And whereas the term of Council has come to an end however Council deems it necessary to extend the term for the 2023 Volunteers Appreciation Program; Now therefore be it resolved that the 2018-2022 term for lay members of the Volunteer Appreciation Committee and the Terms of Reference be extended to April 30, 2023. Further, that staff be directed to prepare new Terms of Reference expanding opportunities for volunteer recognition and following adoption advertise for Volunteer Appreciation Committee members.

That Council authorize the transfer of funds to or from the Working Capital Reserves to alleviate an actual surplus or deficit from the 2022 operational budget.

That Council supports Plan of Subdivision Application No. 01-SS- S/2022, based on the conditions of approval described in Appendix A of the Action Request dated December 14, 2022, and further, that these conditions be forwarded to the United Counties of SDG and the applicant, representing the Township’s formal comments on the proposal.

That the Council of the Township of South Stormont endorse the actions identified in the Executive Summary section of the Regional Waste Management Executive Summary that was presented at the November 30, 2022 Council Meeting; and furthermore, that the Director of Public Works or designate be directed to represent the Township of South Stormont, by participating wholly, as part of the Regional Waste Management Working Group.

That By-law No. 2022-086, being a by-law to exempt certain lands from part lot control, be read and passed in open Council, signed and sealed this 14th day of December, 2022.

That By-law No. 2022-087, being a by-law to appoint an Interim Director of Finance/Treasurer, be read and passed in open Council, signed and sealed this 14th day of December, 2022.

That By-law No. 2022-088, being a by-law to authorize and delegate the authority to provide civil marriage solemnization services for the Township of South Stormont, be read and passed, signed and sealed in open Council, this 14th day of December, 2022.

That Council, as provided in Section 239 (2) of the Municipal Act, 2001 move into a closed meeting at 5:51 PM to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality; specifically: potential sale and personal matters about an identifiable individual; specifically: committee appointment and employees.

That Council rise from the closed meeting at 6:27 PM and report.

That the confidential information concerning potential sale and employees be received, and further, that staff be directed to report back at a subsequent meeting of Council in relation to committee appointments.

That By-law No. 2022-089 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed this 14th day of December, 2022.

That Council adjourn this meeting at 6:28 PM and return to the call of the chair.