Regular Meeting

That the minutes of the August 16, 2023 meeting be adopted as circulated.

That all items under the Consent Agenda be received and filed for information purposes.

That Council approves the 2022 Annual Statement of Revenues and Expenses for the Building Department, as presented in the Action Request dated September 13, 2023.

That Council supports Plan of Subdivision Application No. 02-SS- S-2023 based on the conditions of approval described in Appendix A of the Action Request dated September 13, 2023, and further, that these conditions be forwarded to the United Counties of SDG and the applicant representing the Township’s formal comments on the proposal.

That Council approves the Architectural and Engineering Services Proposal(s) and timelines for the tender and demolition of the Raisin River Heritage Centre located in St. Andrews West, furthermore that the Director of Parks and Recreation prepare the necessary documents to execute the agreements at a total cost of $56,412.00 (excluding HST), which also includes provisions for additional hourly surcharges (listed as Schedule 1) should the scope of work require any unforeseen revisions following the commencement of the project.

That Council instructs staff to proceed with Option No. 1 as outlined in the Action Request dated September 13, 2023 for the Township’s Volunteer Appreciation Program.

That Council receive and adopt the following Human Resource Policies, dated September 13, 2023:  Hours of Work and Overtime Policy  Work from Home Policy  Benefits Policy  Personal Days Policy  Years of Service Policy

That Council accept recommendations to include the array of improvements to the Employee Benefit program provided through Manulife and Greenshield as outlined in Appendix A to this Action Request, dated September 13, 2023.

Whereas the Cornwall Handgun Club and the residents from the surrounding area have been in a lengthy dispute regarding persistent noise as a result of the discharge of firearms; And whereas it is necessary to address the on-going concern with transparency and fairness for each party. Now therefore be it resolved that Council authorizes staff to proceed with a comprehensive noise study, completed by HGC Engineering, at a cost of up to $20,000.

Whereas Rail Safety Week is to be held across Canada from September 18 to 24, 2023; And whereas, 232 railway crossing and trespassing incidents occurred in Canada in 2022; resulting in 66 avoidable fatalities and 43 avoidable serious injuries; And whereas, educating and informing the public about rail safety will reduce the number of avoidable fatalities and injuries cause by incidents involving trains and citizens; And whereas Operation Lifesaver is a public/private partnership whose aim is to work with the public, rail industry, governments, police services, media and others to raise rail safety awareness; And whereas CN has requested Township Council adopt this resolution in support of its ongoing efforts to raise awareness, save lives and prevent injuries in communities, including our municipality; Now therefore be it resolved, Council of the Township of South Stormont hereby supports national Rail Safety Week to be held from September 18 to 24, 2023.

That Council award RFQ No. 12-2023 – Parking Lot Snow Removal as follows, based on per plow, excluding applicable taxes:  Section 1 Long Sault – C&D Excavating Ltd. for a total amount of $4,300.00  Section 2 St. Andrews West - C&D Excavating Ltd. for a total amount of $1,475.00  Section 3 Ingleside – David Brown Construction Ltd. for a total amount of $2,610.00 Further, that Council authorize the Director of Public Works to execute the necessary documents to complete the transactions.

That Council award RFQ No. 15-2023 Hiring of Snow Removal in Newington to C&D Excavating Ltd. for the following:  Item No. 1 Newington Roadway Plowing for $180.00 (cost/hour excluding applicable taxes)  Item No. 2 Newington Parking Lot Plowing for $1,050.00 (cost/plowing, applicable taxes excluded); and Further, that Council authorize the Director of Public Works to execute the necessary documents to complete the transactions.

That Council award RFQ No. 17-2023 for the supply and delivery of Sodium Hypochlorite and Aluminum Sulphate for a period of three years as follows:  Sodium Hypochlorite to Sodrox Chemicals Ltd. for a total tendered amount of $330,672.00 (applicable taxes excluded);  Liquid Aluminum Sulphate to Kemira Water Solutions Canada for a total tendered amount of $869,070.00 (applicable taxes excluded) and, Further, that Council authorize the Director of Public Works to execute the necessary documents to complete the transactions.

That By-law No. 2023-064, being a by-law to Delegate Certain Powers and Duties to Officers and Employees of the Township of South Stormont, be read and passed in open Council, signed and sealed this 13th day of September, 2023.

That By-law No. 2023-068, being a by-law to authorize the issuance and offer of debenture by Ontario Infrastructure and Lands Corporation (OILC) for the purchase of a Fire Pump Truck and Bridge Reconstruction of Shaver Road Bridge and Lefebvre Road Bridge, be read and passed in open Council, signed and sealed this 13th day of September 2023.

That By-law No. 2023-069, being a by-law to authorize a Collective Agreement with the Canadian Union of Public Employees (CUPE) Local 4219, be read and passed in open Council, signed and sealed this 13th day of September, 2023.

That By-law No. 2023-070, being a by-law to adopt the Strategic Action Plan 2023-2027, be read and passed in open Council, signed and sealed this 13th day of September, 2023.

That By-law No. 2023-071, being a by-law to remove a holding provision pursuant to Section 36 (4) of the Planning Act, be read and passed in open Council, signed and sealed this 13th day of September 2023.

That By-law No. 2023-072, being a by-law to amend By-law No. 2020-070, be read and passed in open Council, signed and sealed this 13th day of September, 2023.

That Council, as provided in Section 239 (2) of the Municipal Act, 2001 move into a closed meeting at 7:00 PM to address a matter pertaining to litigation or potential litigation and advice that is subject to solicitor- client privilege; Specifically: Kraft Heinz File

That Council rise from the closed meeting at 7:24 PM and report.

That the recommendations contained in Confidential Report concerning the Kraft Heinz file be adopted.

That By-law No. 2023-073 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed this 13th day of September, 2023.

That Council adjourn this meeting at 7:25 PM and return to the call of the chair.